Overview

Microsoft Project Online

  

 

Streamline project, resource and portfolio management with Microsoft Project to help you keep track of projects successfully​. 
  

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Project Management

Microsoft Project helps you execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.

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Portfolio Management

Evaluate and optimize your project portfolio to prioritize initiatives with business objectives and get the results you want. Close integration with Power BI provides advanced analytics to support better decision-making.


    

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Resource Management

Gain insight into how resources are used and collaborate, using integrated tools. With simplified task and time management, teams can enter updates from anywhere, which offers greater executive oversight.


Features

 

Easily and efficiently plan projects, track status and collaborate with others from virtually anywhere.


Schedule efficiently

Familiar automated scheduling tools help reduce inefficiencies and training time. Multiple timelines make it easier to visualize complex schedules.

 

Make smart decisions

Built-in reports help project stakeholders visualize data to gain insights across projects and make more informed decisions.

 

Boost collaboration

Seamless integration with collaboration tools like Skype for Business and Yammer encourages teamwork and ultimately produces better project results.

 

Manage resources with ease

Resource management tools help you build project teams, request needed resources, and create more efficient schedules.


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Features 

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​ Smart setup

 

Fast startup

The Getting Started screen walks you through basic capabilities, like linking tasks and creating a timeline, to help you get up to speed fast.

 

Best-in-class templates

Use one of the many pre-built templates from within Project client and on Office.com to get access to best-in-class project plans.

 

Intuitive search

Use the Tell Me search bar—standard across most Office products—to quickly find useful features in Project so you can work more efficiently.


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 Powerful scheduling

 

Familiar charts

Built for professional project managers, Project client offers familiar tools, like Gantt charts, to help you easily create schedules and reduce training time.

 

Smart automation

Reduce inefficiencies with automated features. Auto-populate start and end dates based on dependencies and use the Task Inspector to identify more efficient task and resource arrangements.

 

Multiple timelines

Built-in multiple timelines help you visually represent complex schedules and understand all aspects of a project. Easily share timelines using familiar Office tools like PowerPoint.

 

Intuitive baselines

You can use baselines to help decision makers track and compare actual progress to the original project plan.


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Optimized task management

 

Visualized relationships

Task path highlighting in Gantt charts helps you understand the relationship among tasks and identify which are most critical to the project’s success.

 

What-if planning

Set tasks to “inactive” and run what-if scenarios to determine the best-fit assignments without re-creating your entire project plan.

 

Synchronized task lists

With task list synchronization, team members can update their assignments in SharePoint, and the data will appear in Project client.


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Resource management

 

Optimized resources

The Resource Engagement feature lets project managers formally request specific resources. The Team Planner helps you identify and fix potential resourcing issues that could impact the schedule.


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​ Integrated collaboration

 

Skype for Business

Integrated communication tools like Skype for Business make it easy to collaborate using voice, video, or chat within Project, eliminating the need to switch between apps.

 

Connected apps

Easily copy information from Project and paste it into familiar Office applications like PowerPoint and Word. And OneDrive for Business provides handy storage for project artifacts.

 

Collaborative workspaces

Create a dedicated project site to share information—status updates, conversations, and project timelines—so team members stay informed.


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​ Better decision-making

 

Project reports

Powerful built-in reports, like Burndown and Resource Overview, can help you gain insights, communicate information to stakeholders, and achieve results.

​ Simplified IT

 

Click-to-run

Streaming technology lets you quickly install Project client over the Internet, on internal networks, through local file systems, or from offline media.

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Always up to date

Like other Office 365 solutions, Project client provides automatic updates. So you’re always current with the latest tools and features, reducing the burden on IT.

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Multiple installations

Team members can install Project client on up to five PCs, so they can access project plans from wherever they’re working.

 

Multi-tenancy support

Run isolated instances of the service independent of each other. Separate IT and PMO settings and allow each side to manage its own settings.

 

Reliable service

Microsoft Project & Portfolio Management comes with a 99.9% uptime guarantee, as well as best-in-class data back-up, best-in-class disaster recovery and globally redundant data centers.

 

World-class compliance

Microsoft Project & Portfolio Management complies with various industry-specific standards, including ISO 27001, EU Model Clauses, HIPAA Business Associate Agreement (BAA) and FISMA.

 

Active Directory sync

Add resources quickly and reliably with enhanced Active Directory synchronization, reducing the time spent on administrative tasks.

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24/7 support

With 24/7 IT support from Microsoft, Project helps keep your business up and running and frees up IT to work on more strategic initiatives.

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Custom programmability

Your IT team can tap into robust application architecture and create custom functionality with a readily available software development kit (SDK).


 

Microsoft Project

Project Management
Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.


Built-in templates

Built-in, customizable templates use industry best practices to help you get started on the right path—so there’s no need to create project plans from scratch.​

  



Project planning

Familiar scheduling features like Gantt charts and prepopulated pulldown menus help reduce training time and simplify the project planning process.​


Out-of-the-box reports

Share reports across your organization to keep everyone on the same page. Reports include everything from burndown charts to financials.


Multiple timelines

Quickly view all project activities, from tasks to upcoming milestones. Customize timelines to represent specific data and easily share them with project stakeholders.

Reporting in real time

Track project success visually and dynamically by using out-of-the-box reports from the PPM Content Pack for Power BI for quick insights and drill down.


Microsoft Project

Resource Management 

Microsoft Project enables organizations to proactively manage resource utilization, identify bottlenecks early, accurately forecast resource needs, and improve project selection and timely delivery.

Systematic resource request

Use Resource Engagements to request and lock in resources, so your projects are always properly staffed.


Visual heat maps

View how resources are used with Capacity heat maps. Quickly identify overused and underused resources to optimize assignments.

Robust resource analytics

Compare resources across standard data and forecast projected usage. Built-in reports let you monitor progress and address concerns.


Integrated collaboration solution

Collaborate effectively with tools like Skype for Business (sold separately). Teams can access Skype in project plans, so there’s no need to switch between apps.



Microsoft Project

Portfolio Management

Optimize your project portfolio to prioritize initiatives and get the results you want. Seamless integration with Power BI provides advanced analytics, and built-in reports keep everyone on the same page.


Portfolio optimization

Microsoft Project helps decision makers easily model different portfolio scenarios to determine the best strategic path by weighing project proposals against strategic business drivers and considering the cost and resource constraints within an organization.


Systematically evaluate project proposals

Microsoft Project helps your organization capture and evaluate project ideas from anywhere within the organization, through a standardized process that feeds detailed business cases and project charters to management for review.


Seamless BI integration

Use tools like Power BI Pro and Excel to gain insights across portfolios. Native OData lets you quickly aggregate portfolio data with other line of business (LOB) systems for further reporting.

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Out-of-the-box reports

Share one of the built-in reports in your organization to keep everyone on the same page. Reports include everything from burndown to financials.



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​ Features

 

Time and task management

Easily manage all your time and task obligations—enter hours, add to-do items, and assign tasks to other team members—all in one intuitive form.

 

Issue and risk mitigation

Easily add issues and risks to specific project tasks to quickly identify and mitigate problems.

 

Intuitive collaboration

Team members can store project documents on a central site, view project updates, and more—so everyone can stay on the same page.

 

Virtually anywhere access

Use your favorite browser—Internet Explorer, Firefox, Safari, Chrome, and more—to access Project Online Essentials on your PC, tablet, or phone.

 

Cost-effective solution

Together with Project Online Premium or Project Server, Project Online Essentials gives you just the right number of tools to do your job at an affordable price.



 

Drive portfolio value

Smart online tools help you strategically evaluate and optimize your project portfolio to maximize its value and deliver on business goals.

 

Improve project outcomes

Robust tools for scheduling, time and task management and resource assignments help you optimize project plans to deliver better results.

 

Boost collaboration

Seamless integration with collaboration tools like Skype for Business and Yammer encourages teamwork and ultimately produces better results across projects.

 

Make smarter decisions

Built-in reports and BI tools let you visualize data to gain insights across projects, programs, portfolios and make more informed decisions.

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Features 

​ Robust portfolio management

 

Simplified ideation

Enable teams to submit project ideas with Office apps like Outlook and SharePoint, so you can capture portfolio suggestions from all organization levels.

 

Strategic alignment

Compare project ideas against business objectives to evaluate competing requests, eliminate misaligned initiatives, and streamline project initiation.

 

Portfolio optimization

Run optimization scenarios based on specific factors, like budget and resource requirements, to select a portfolio of projects that delivers the most value.

 

Powerful reporting

Immediately gather insights about selected portfolios using point-and-click reporting capabilities and summary dashboards.


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​ Enterprise resource management 

 

Consolidated view

Consolidate all your potential project resources into a single view so that resource managers can compare resources across standardized data to build best-fit teams.

 

Optimized resources

The Resource Engagement feature lets a resource manager respond to resource requests depending on availability across the portfolio.


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 Smart design

 

Intuitive start screen

Visual tiles make it easy to navigate the Microsoft Project & Portfolio Management solution and identify the important steps in managing your project portfolio.

 

Familiar interface

Delivered through Office 365, Microsoft Project & Portfolio Management includes familiar Office capabilities that teams will quickly recognize, reducing training time.

 

Anytime, anywhere access

Teams can use their favorite devices and web browsers to view, edit, submit, and collaborate on project, portfolio and everyday work.

 

Integrated workflows

Project teams can easily import workflows into Microsoft Project & Portfolio Management, helping improve governance and control.


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​ Efficient project management 

  

Mobile time and task entry

Improved time and task entry lets team members submit updates from most browsers. Project managers get instant visibility to make informed decisions faster.

 

Optimal resource use

Built-in resource management features let you systematically handle resource requests. Intuitive heat maps help you forecast and manage resource use.

 

Multiple timelines

Built-in multiple timelines help you effectively represent complex schedules and understand all aspects, or just specific slices, of a project.


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​ Integrated collaboration

 

Real-time communications

Integrated communication tools like Skype for Business enable project team members to collaborate using voice, video, or chat from within Project.

 

Greater visibility

Use a SharePoint site to share project calendars and task updates. Teams can also send task notifications via email, and store project files in OneDrive for Business.

 

Collaborative social feeds

Dedicated Yammer newsfeeds in SharePoint are useful for communicating with colleagues in real-time on project details using enterprise social capabilities.


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​ Better decision-making

 

Project reports

Use one of the built-in, customizable reports, like Burndown and Resource Overview, to gain insights, communicate information to stakeholders, and achieve results.

 

Powerful BI

Gain valuable insights into projects, programs, and portfolios using flexible, self-service business intelligence tools through Excel Services and Power BI.

 

LOB integration

Native OData lets you quickly aggregate project data from other line-of-business (LOB) systems for advanced reporting.


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​ Simplified IT

 

Always up to date

As an online service, Microsoft Project & Portfolio Management is always current with the latest tools, features, and updates, so IT won’t have to worry about costly upgrades.

 

Reliable service

Microsoft Project & Portfolio Management comes with a 99.9% uptime guarantee, as well as continuous data back-up, best-in-class disaster recovery, and data centers around the world.

 

24/7 support

With 24/7 IT support fro Microsoft, Microsoft Project & Portfolio Management service helps you keep your business up and running and frees up IT to work on more important things.

 

Low-cost solution

Microsoft Project & Portfolio Management requires no upfront infrastructure costs and offers flexible subscription plans, helping you keep your technology costs low.​


Multi-tenancy support

Run isolated instances of Microsoft Project & Portfolio Management independent of each other. Separate IT and PMO settings and allow each side to manage its own settings.

​

Custom programmability

Your IT team can tap into robust application architecture and create custom functionality with a readily available software development kit (SDK).

 

World-class compliance

Microsoft Project & Portfolio Management complies with various industry-specific standards, including ISO 27001, EU Model Clauses, HIPAA Business Associate Agreement (BAA), and FISMA.

 

Active Directory sync

Add resources quickly and reliably with enhanced Active Directory synchronization, reducing the time spent on administrative tasks.


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